Poorly stored documents are often overlooked—until an audit takes place, important files cannot be found, or archives become damaged due to humidity.
To minimize these risks, it is essential to choose the right document storage system, including the appropriate storage box. The material, dimensions, and features of a document box determine how well your records are protected and how easily they can be accessed when needed.
Common Types of Document Storage Boxes
1. Cardboard Document Boxes
Cardboard boxes are widely used because they are inexpensive and readily available. They are highly recommended for short-term or temporary storage needs.
However, they are less suitable for long-term archiving. Cardboard absorbs moisture from the surrounding environment and gradually loses its structural strength over time.
In humid conditions and during prolonged use, cardboard can become a breeding ground for mold and termites that may damage the documents stored inside.
2. PP Board Plastic Document Boxes
Document storage boxes made from polypropylene corrugated sheets (PP board) are a far more durable alternative to cardboard.
PP material does not absorb water, is resistant to tearing, withstands mold and termite attacks, and retains its shape even after repeated use.
In addition, its non-porous surface is easy to wipe clean or wash, making it a more hygienic option for storing important documents that must remain in good condition over the long term.
3. ANRI Standard Archive Boxes
Archive boxes that comply with ANRI (National Archives of the Republic of Indonesia) standards are specifically designed to meet government archival management requirements.
Their dimensions and specifications follow official standards to ensure compatibility with institutional filing systems.
These boxes are mandatory for government agencies and institutions subject to national archival regulations.
For this purpose, PP board is the preferred material to ensure long-term protection of archived documents.
Order your ANRI archives box today from ALVAboard’s shopee!
4. Document Boxes with Lids
Document boxes with lids provide additional protection against dust, humidity, and external contaminants.
A secure lid helps keep documents clean and protected, even when the boxes are stored on open shelves for extended periods.
5. Custom Document Boxes
Custom document boxes are designed for users who require specific sizes, colors, or additional features. They are commonly ordered by companies and organizations that manage large volumes of archives and require unique dimensions or color-coding systems.
Comparison: Cardboard vs PP Board Document Boxes
| Aspect | Cardboard | PP Board |
| Durability | Low | High |
| Water & Moisture Resistance | No | Yes |
| Termite & Mold Resistance | No | Yes |
| Service Life | Short | Long |
| Reusable | No | Yes |
| Easy to Clean | No | Yes |
| Long-Term Cost Efficiency | Low | High |
| Suitable for Long-Term Archiving | No | yes |
How to Choose the Right Document Storage Box
1. Match It to Your Document Type
Documents that are frequently accessed require boxes that are easy to open and equipped with ergonomic handles.
Long-term archives require maximum protection against humidity and pests.
Meanwhile, legal or institutional records may need to comply with specific standards, such as ANRI requirements.
2. Consider Material Durability
For long-term storage, PP board or corrugated plastic sheets are strongly recommended.
The material does not degrade due to humidity, does not attract termites, and maintains its structural strength even after years of use.
Learn more about the comparison between PP archive boxes vs cardboard boxes to better understand the differences.
3. Choose the Appropriate Size
Boxes that are too large leave excessive empty space, causing documents to shift and making organization more difficult. On the other hand, boxes that are too small force documents to be stacked improperly.
Choose a size that matches the types of documents you regularly store, whether standard A4 documents, thick folders, or hanging files.
4. Consider Your Filing System
Will the boxes need to be stacked on shelves? Do you require a clear labeling system? Boxes that can be stacked securely and feature designated labeling areas make archive management significantly easier.
For more guidance, our article on archive boxes for document storage can serve as a useful reference.
5. Evaluate Long-Term Needs
A practical way to evaluate your options is by calculating the total cost of ownership over the product’s lifespan.
For example, a cardboard box costing IDR 10,000 that only lasts three months will cost IDR 40,000 per year per unit.
Meanwhile, a PP board box priced at IDR 60,000 that lasts three years only costs IDR 20,000 per year making it 50% more economical while providing significantly better document protection.
ALVAboard Document Boxes: A More Durable Archival Storage Solution
As a trusted document box supplier in Indonesia, ALVAboard manufactures a variety of PP board storage boxes designed for offices, schools, and institutions.
All products are made from 100% recycled plastic materials and can be recycled again, aligning with the principles of Reuse, Recycle, Repeat.
The advantages shared across ALVAboard’s document box range include:
- Stronger than cardboard and resistant to dents
- Resistant to termites and mold for long-term storage
- Tear-resistant even under intensive use
- Easy to wipe clean or wash for better hygiene
- Long service life thanks to their reusable design
Below are the three available document box variants:
Document Storage Flip (34 x 23 x 26 cm)
A document and file storage box featuring a flip-top lid for easy opening and closing. Equipped with handle holes on both sides for convenient carrying.
Spesifikasi:
- Specifications:
- Dimensions: 34 x 23 x 26 cm
- Thickness: 3 mm
- Colors: Hitam dan Putih
- Suitable for A4 and F4 documents
- Delivered flat-packed
Order now through ALVAboard’s Shopee!
Archive Storage ANRI (37 x 19 x 27 cm)
An archive box designed according to ANRI (National Archives of the Republic of Indonesia) standards. Ideal for government institutions, educational organizations, and entities that must comply with official archival regulations.
Spesifikasi:
- Dimensions: 37 x 19 x 27 cm
- Thickness: 3 mm
- Colors: Hitam dan Putih
- ANRI standard size
- Delivered flat-package
Order now through ALVAboard’s Shopee!
File / Document Storage (36,5 x 26,5 x 24 cm)
A storage box for files and office supplies featuring a secure lid and ergonomic handles. Its dimensions are ideal for storing A4 documents, folders, and file organizers. The sturdy structure allows stable stacking to maximize shelf space.
Specifications:
- Dimensions: 36,5 x 26,5 x 24 cm
- Thickness: 4 mm
- Colors: Hitam, Putih, dan Merah Putih
- Suitable for folio paper
- Delivered flat-packed
Order now through ALVAboard’s Shopee!
All three variants are also available in custom sizes that can be tailored to your specific storage system requirements.
Contact the ALVAboard team today via WhatsApp at +62 877-9310-2838 for consultation regarding your document storage needs and receive the best quotation available.
